These are the founding and governing documents of NYSTRA. For additional information, please contact the NYSTRA President.
The name of this organization shall be the New York State Therapeutic Recreation Association, Inc.
The goals of this organization are as follows:
A. Professional Member - A person currently certified by the National Council for Therapeutic Recreation Certification (NCTRC) as a Therapeutic Recreation Specialist (CTRS).
B. Associate Member - A person primarily engaged in promoting the Therapeutic Recreation Profession.
C. Student Member - A person enrolled in a full time Therapeutic Recreation, Recreation Education or a Leisure Services curriculum.
D. Organizational Member - Open to any organization or agency interested in supporting the Therapeutic Recreation Profession. (Does not include individual memberships.)E. Retiree Member-Any person retired from employment in Therapeutic Recreation.
The Executive Officers of this organization shall be a President, President-Elect, Secretary and a Treasurer. They shall be elected by a plurality vote of the Professional membership.
The President with the approval of the Executive Board, shall appoint for his/her term of office, chairpersons for the following standing committees:
The chairperson of the Nominations/Elections/Awards committee and Const./Bylaws/Policies & Procedures committee shall be a member of the the Executive Board. Exceptions to this must have the approval of the Executive Board.
The duties of the standing committees shall be described in the official Manual of Procedures.
Ad Hoc Committees, as deemed necessary, may be appointed by the President with the approval of the Executive Board.
This Constitution may be amended by a 2/3 majority vote of all members eligible to vote and voting at a meeting called for that purpose or voting by mail (or email) or a 2/3 majority of the Executive Board voting at a meeting or special meeting called for that purpose or voting by mail (or email). There must be at least fourteen (14) days written notice in advance of submission of any amendment.
The management of this organization shall be vested in the Executive Board composed of the four (4) Officers and eight (8) Members-at-Large. Officers shall be elected by plurality vote. The President-Elect shall serve a term of two (2) years, and then automatically assume the office of President, also for a term of two (2) years. Elections for the position of President-Elect will be held in even-numbered years. Elections for the positions of Secretary and Treasurer will be held during odd-numbered years and both shall serve terms of two (2) years. The duties of the officers shall be described in the Manual of Procedures. Four (4) members-at-large shall be elected during even-numbered years and four (4) members-at-large shall be elected during odd-numbered years. All members-at-large shall serve terms of two (2) years. The nominees with the highest number of votes will be declared elected.
The immediate Past President shall be an invited member of the Executive Board. This is an advisory, non-voting role, except in the case of a tie vote when the Past President shall be called upon to cast the deciding vote. The Past President may be appointed by the President to serve on such committees as appropriate.
In the event that the President is unable to fulfill his/her term of office, the President-Elect shall fill the remainder of the President's term and the Board shall elect a new President-Elect from the remaining Board members. In the event of any other vacancy, the President may appoint a Professional Member in good standing until the next election.
All action taken by the Executive Committee for the Board between Official meetings shall require a three fourths (3/4) majority vote of the Executive Committee members.
Elections shall be conducted by the Nomination Committee. In the event that the Chairperson and/or any committee member is running for office, the ballots shall be counted by the remaining members of the committee and the President and/or Board appointed designee(s).
Requests for nominees shall be sent to all professional members in good standing at least eight (8) weeks prior to the election (by January 1st).
A slate of nominees shall be sent out to professional members in good standing prior to March 1st. The election will take place between March 1st and March 15th. The Election Committee shall count the ballots and report the results. Elected Officers and/or Members-at-Large will assume office at the beginning of the fiscal year (June 1st). Their installation will be at the Annual Conference in the spring of each year.
In the event of a tie vote for the last Member-at-Large position on the Board, the Board shall vote to break the tie.
At least thirty (30) days notice shall be given to all members. The Annual Membership Meeting of this organization shall take place at the Annual Conference, or at a time and place to be determined by the Executive Board. At least thirty (30) days notice shall be given to all members.
Regular meetings of the Executive Board shall be held at least six (6) times per year (June, September, November, January, March, and at the Annual Conference)
Special meetings of the Executive Board or the entire membership may be called by the President with the concurrence of a majority of the Executive Board. At least fifteen (15) days notice shall be given.
A quorum of Annual and Special Membership meetings shall be at least ten percent (10%) of the members. A quorum for the Executive Board meetings shall be one (1) more than half (1/2) of its constituted membership.
All meetings shall follow Robert's Rules of Order, provided they are in keeping with:
Every Executive Board Member is expected to attend all Executive Board Meetings. If an Executive Board Member is absent from two meetings within the fiscal year, their position on the Executive Board will be reviewed by the Executive Committee (Officers) of the Board and a decision as to their status on the Board will be made.
Only Professional members in good standing have voting privileges.
These by-laws may be amended by a 2/3 majority vote of all members eligible to vote and voting at a meeting or special meeting called for that purpose or voting by mail or a 2/3 majority of the Executive Board voting at a meeting or special meeting called for that purpose or voting by mail. There must be at least fourteen (14) days written notice in advance of submission of any amendment.